XportStack

F&B EXPORTERS

Export operations, controlled from one dashboard.

XportStack helps F&B exporters manage quotes, shipments, certificates, margins, and distributor follow-ups in one place. Hidden costs and shipment risks surface before they become expensive.

Explore the live demoWatch the 2-min tour
Or try the free margin calculator. No account required.

Built from eight years of real export operations across 35 countries.

Good morning, Sarah.

Wednesday 7 May 2026

TodayShipmentsQuotesCerts
  • ExpiringHalal cert expires in 12 daysRenew now
  • BlockedQuote QUO-2025-112 blocked: margin below floorView quote
  • ReorderReorder window open: Crescent Peak TradingFollow up
  • PendingShipment CSP-UK-2025-038 docs pendingView docs
Export Independence Score: 67%

More buyers don't fix a weak export system.

Most F&B exporters are told to find more buyers, join more trade shows and follow up harder. But if the operations underneath are shaky, more demand just multiplies the problems.

If your pricing is wrong, more buyers just create more underpriced quotes.

If your certificates are expiring, more enquiries mean more risk you can't see.

If distributor follow-up is manual, reorders slip while you're chasing new leads.

If shipment documents are scattered, delays surface when it's already too late.

XportStack helps you run export like a system, not a pile of spreadsheets, WhatsApp chats, folders and one person's memory.

What is XportStack?

XportStack is the export operating system for F&B exporters globally.

One system that handles the operational work small export teams used to spread across spreadsheets, WhatsApp, and memory.

Never quote below your real margin floor again.

Pricing & margin control

Stop guessing duties before you quote.

HS code & FTA checker

Don't lose a shipment because a document expired.

Certificate tracker

See which distributors are growing and which are going quiet.

Distributor scorecard

Stop the last-minute document panic.

Shipment checklist

Stop choosing markets based on random inquiries.

Market prioritisation

Who it is for

F&B exporters, whether you are preparing your first market or running many.

Launch at USD 39 per month gets you export-ready. Growth at USD 149 covers up to 5 markets. Scale at USD 299 removes all limits.

Five free tools at tools.xportstack.com cover the one-off calculations: HS codes, duty rates, FTA eligibility, container loading, and true margin.

Built by Yasmin Karim, founder of Popsmalaya.

35 countries. Six continents. Eight years.

Every feature exists because she needed it first.

Two versions of the same export business.

Same team. Same markets. Different systems.

Without XportStack

  • 1Export manager checks email for order details, copies into a spreadsheet
  • 2Documents gathered from different folders. Some missing, some expired.
  • 3Forwarder chases for shipping documents at the last minute
  • 4Packing list created manually. Importer opens the container and finds the wrong carton count.
  • 5Certificate issue found after booking. Shipment delayed.

With XportStack

  • 1Shipment created automatically from confirmed order. All details pre-filled.
  • 2Document checklist shows what's ready, what's missing, and who owns each item
  • 3Forwarder receives documents on schedule via the coordination log
  • 4Packing list auto-generated from order data. Verified before loading.
  • 5Certificate expiry flagged ahead of every shipment. Renewed on time.

Interactive Demo

Watch one exporter manage 7 markets from a single dashboard.

In 3 minutes, you will see how XportStack:

  • Blocks a quote that falls below your margin floor
  • Flags a certificate expiring before your next shipment
  • Shows which distributors need follow-up right now
Quote workflow with minimum marginShipment readiness checkDistributor follow-up triggers

Seen the tour? Now drive it yourself.

Explore the live demoTry the free margin calculator

No sign-up required for either. The live demo opens with sample export data.

Excel records export work. XportStack catches export risk.

Quote margin

Spreadsheet

Manual formula, easy to miss

XportStack

Blocks quotes below margin floor automatically

Certificate expiry

Spreadsheet

Date in a list, no alerts

XportStack

Flags risk before shipment booking

Distributor follow-up

Spreadsheet

Memory or WhatsApp

XportStack

Reorder gap alerts at day 45 and day 60

Shipment readiness

Spreadsheet

Check folders manually

XportStack

Checklist with owner, deadline, and status

Handover & continuity

Spreadsheet

Context lives in one person

XportStack

Everything in the system, not in someone's head

See the risks XportStack surfaces early.

Real XportStack screens showing margin, shipment, and distributor risks before they become expensive.

XportStack quote showing margin blocked below the floor

A quote fell below the margin floor.

XportStack blocked it before it was sent. Manager sign-off was required.

Quotes module

XportStack certification tracker showing certificate expiring before shipment

A certificate is expiring before shipment.

XportStack flags the renewal before the booking is confirmed.

Certification tracker

XportStack distributor list showing critical status across markets

2 distributors need attention.

Reorder gaps, payment behaviour, and relationship status are visible across markets.

Distributor command centre

Want to see how these risks are caught in the workflow?

Watch the 2-min tour

Start without rebuilding everything.

In your first 30 minutes, create one quote, add one distributor, and see your first margin or certificate risk.

  1. 1.Import your products from a spreadsheet.
  2. 2.Add your distributors and their markets.
  3. 3.Create your first quote with margin protection.
  4. 4.Track certificate expiry dates.
  5. 5.Invite your team when you are ready.
Your setup progress60%
  • Import your products
  • Add your distributors
  • First quote created
  • Certificate dates
  • Invite your team
Most teams are live in under 30 minutes

Exporters often lose 5 to 15 percent of margin to costs that never made it into the quote.

These costs show up in real export patterns across founder-led F&B businesses. They include freight changes, documentation, relabelling, payment terms, samples, and distributor support.

“I built XportStack because I was tired of running exports from WhatsApp, spreadsheets, folders, and memory. At one market, that works. At ten markets, risk becomes invisible.”

Yasmin Karim

Founder of XportStack

Built from eight years of real export operations across 35 countries

Your data stays yours
Export your data anytime
Team permissions built in
No long-term contract
Secure cloud storage
Founder support via direct email
Built for non-technical teams

From the founder

“I built Popsmalaya from Malaysia into international markets. I learned export the hard way. XportStack is the system I wish I had when we were managing pricing, buyers, documents, certifications and distributor follow-up manually.”

Yasmin Karim, Founder of XportStack

Find your fit

Pick the page that matches where you are.

XportStack works at every stage of F&B export. Find your fit below, or see all six solution pages in one place.

First-time exporter

You are about to ship your first international container. You want margin and documents right from day one.

See the solution page →

Hitting 5 markets

WhatsApp and Excel got you to four. At five, things are starting to break. You need a system to scale beyond memory.

See the solution page →

Hiring an export manager

Your operation has outgrown what one person can hold. You need to hand off the system, not just the workload.

See the solution page →
See all six solution pages →

Free Tools · No Signup

Four free tools you can use today.

We built each one to answer a question we kept asking ourselves at Popsmalaya. Free to use. No account. No paywall.

HS Code Lookup

Free

Search HS codes by product name. See classification risk before you commit on export docs.

890+ origin-destination pairs coveredOpen →

Duty Calculator

Free

Enter HS code, destination, and origin. See MFN duty, FTA preferential rate, and destination VAT or GST.

138 destination marketsOpen →

FTA Checker

Free

See every FTA your origin-destination pair qualifies for. Pick the lowest rate you can satisfy.

RCEP, CPTPP, USMCA, ASEAN, EU bilateralsOpen →

Container Optimiser

Free

Plan a container load in five minutes. Primary + end-fill picker, free PDF for your freight forwarder.

20ft + 40ft + 40HC supportedOpen →

Pick your plan.

If XportStack prevents one underpriced quote, missed certificate, or delayed shipment, it pays for itself for the year.

Launch

Best if you are new to exporting or getting ready for your first market.

Get export-ready. Build your readiness roadmap, price your first deals, and learn what each market needs.

$39/month

Start with Launch

Included limits

  • Up to 2 active export markets
  • 1 team member
  • Up to 5 distributor prospects
  • Up to 10 products
  • Up to 5 saved quotes

What you get

  • Export Readiness roadmap
  • Full landed-cost and margin suitei
  • Certification and compliance roadmap
  • Document starter pack and outreach templates
  • AI coach that knows your numbers
Most popular

Growth

Best if you want your first 2 to 5 markets controlled without more spreadsheets.

Manage your core export operations. Track markets, distributors, shipments, and compliance in one place.

$149/month

Start with Growth

Included limits

  • Up to 5 active export markets
  • Up to 3 team members
  • Up to 8 distributor records
  • Up to 15 active shipments
  • Up to 8 importer brand portals
  • Unlimited certifications & quotes

Core features

  • Full landed-cost and margin suitei
  • Quote approvals
  • Market prioritisation
  • Order fulfilment timeline
  • Certification tracker and roadmap
  • Market entry checklist
  • Reorder alerts with health scoringi
  • Distributor health scoringi
  • Finance command centre (FX, cash flow, receivables)i
  • AI assistants and document extraction
  • Artwork library

Scale

Best if you manage 6 or more markets, multiple distributors, or a growing export team.

Everything in Growth, plus the tools to protect and grow your distributor position at scale, across every market.

$299/month

Start with Scale

Included limits

  • Unlimited export markets
  • Unlimited team members
  • Unlimited distributor records
  • Unlimited active shipments
  • Unlimited importer brand portals
  • Unlimited certifications & quotes

Everything in Growth, plus

  • Cross-market command centre to see every market in one viewi
  • Export performance review for investors and stakeholdersi
  • Export Independence Score with trend analysisi
  • Production notifications on the artwork library
  • Quarterly Business Review (QBR) Packi
  • Distributor trade spend trackeri

Questions exporters ask before they start

Is my export data safe with XportStack?
Your data is stored on Supabase, which runs on Amazon Web Services infrastructure with encryption at rest and in transit. Each account's data is isolated, so no other user can see your distributors, quotes, margins, or shipment details. You own your data. You can export it anytime. If you cancel, your data stays available for 30 days so you can download everything.
Can I cancel anytime, or is there a lock-in?
No lock-in. No long-term contracts. Monthly plans cancel at the end of your billing cycle. Annual plans can be cancelled at any time. Your access continues until the end of your paid period. You can export your data whenever you want. If you cancel, your data stays available for 30 days so you can download everything.
Do I need to be technical to use XportStack?
No. If you can use a spreadsheet, you can use XportStack. The interface is designed for export managers and founders, not IT teams. After you sign up, onboarding takes about 15 minutes. First, you enter your products. Then, you add your markets. Finally, you add your distributors, and the system starts working. There is nothing to install and no integrations required.
What if I only have 1 or 2 distributors? Is it too early for me?
It's actually the best time. Setting up proper margin tracking, certification alerts, and distributor records takes 15 minutes when you have 1 or 2 distributors. After you grow to 8 distributors across 5 markets, the same setup takes a week. By then, you've already lost visibility on things that mattered. So start small, and the system grows with you.
I already use spreadsheets for this. Why would I switch?
Spreadsheets work until they don't. First, they can't alert you when a certification is expiring in 30 days. Second, they can't flag when a distributor's reorder cycle has gone quiet. Third, they can't calculate your true margin after freight, duty, insurance, and distributor terms in real time. Fourth, they can't stop a team member from sending a quote below your margin floor. However, XportStack does all four, automatically, without you remembering to check a tab.
Can my team use it too, or is it just for the founder?
Your plan includes access for your team. You can add an export manager and export executives. Each role has different permissions. Founders see everything. Export managers can approve quotes within limits you set. Export executives can create quotes, which then go to the manager for approval before being sent. Everyone sees the same dashboard, the same distributor records, and the same shipment status.
Will this create more admin work for my team?
XportStack is designed to reduce follow-up, not create more. First, start with products, distributors, and certificate dates. Then, shipments, reminders, and checklists build from the data you already enter. As a result, most teams see value in the first 30 minutes without changing their daily workflow.

See XportStack in action

See quotes, shipments, certificates, margins, and distributor follow-ups in one dashboard.

Explore the live demoWatch the 2-min tour
Or try the free margin calculator. No account required.